General Ledger Main Menu

Many of the functions available for the General Ledger are accessed through this menu. For information on how the General Ledger is set up, see GL10. For information about closing the month, refer to the documentation located at CLGL07.

Outstanding Benefits:

Ease of Installation:

StoreReport is shipped with a default general ledger system. This allows you to get your system up and running quickly without the need of spending months building tables before you can start. The advantage of having a fourteen-digit general ledger number will support any sized operation. One of our customers has a company with over 15,000 general ledger accounts. Although StoreReport can be customized for unusual circumstances, I think you will find our product adequate for all of your needs.

Combining companies:

Most jobbers and convenience store operators will not have a need to combine companies for consolidated financial statements. Unless convenience store operations are actual separate corporations and have their own separate federal tax returns, our system has the ability of integrating convenience store activity while keeping them separate within the company they operate in. However our stock system can be modified to combine separate companies, producing integrated Balance Sheets and separate Income Statements. If you need these functions, call for a quote.

Integrated operation:

90% of the posting is done for you, although provisions have been made through GL11 for posting manual journal entries. The General Ledger is integrated into the various subsystem. For example, when you post a charge transaction to a customer's account, either the general ledger account number for accounts receivable will be transparent and handled by the system, or it will be the default to allow the operator to change it. The program PS01 may generate hundreds of general ledger transactions in a single invoice. It is possible to go through the entire process without entering a general ledger account number at all.

Area P & Ls:

The ability to produce income statements by specific areas can help you keep an eye on departments in your company.

Reports on demand:

StoreReport is an integrated system. There is one update each day. Therefore at the end of each day, you will have the ability to produce any of the reports in the system with the confidence that everything is updated through the current postings. Many system require you to close 'batches' before you can print reports. Since ScotSystems processes all transactions in the system on a daily basis, you don't need to be concerned with whether the credit card transaction batches have been closed, etc. There are no batches in StoreReport. You can print a Financial Statement or an Area P & L every day.

Availability of transactions:

StoreReport archives general ledger transactions based on the current fiscal year as identified in UT04, so that you or your accountant can gather information for your year-end financial reports. Included with every general ledger transaction is the account number, the date of the transaction, the reference code and amount, a 50 character description, the operator who posted the entry, the program generating the entry, and the date and time the entry was made. In addition, each transaction includes the current month and year the transaction effected the company without regards to the date of the transaction itself.